Registration Procedures
Registration is open to those students officially admitted to UH Mānoa by the appropriate admissions office and to students in good standing who are continuing in an approved program of study. Students who have graduated, withdrawn, or have not been continuously enrolled must complete the admission process before being permitted to register. New, transfer, and returning classified students who are admitted to UH Mānoa are required to pay a nonrefundable, nontransferable tuition deposit to confirm their admitted status. Admitted students may be barred from registration until they have complied with all UH requirements, including but not limited to, medical clearances, the purchase of health insurance by nonimmigrant foreign students, and required English language placement testing. Students may also be barred from registering until they have cleared all academic or financial obligations.
Students are assigned specific appointment times in which to register. All registration activity is conducted by personal computer through the internet. The MyUH Services website at myuh.hawaii.edu provides the UH community with secure, personalized access to enrollment services such as registration. Each student’s registration time will be available in STAR approximately two weeks before registration.
Information on registration procedures can be found on the Office of the Registrar website at manoa.hawaii.edu/registrar/, which includes registration dates and instructions. The listing of course offerings with up-to-date class location and meeting times is found at the Class Availability website: www.sis.hawaii.edu/uhdad/avail.classes?i=MAN.
Unclassified students and auditors register after classified students.
Auditors
Auditors are regularly admitted students who enroll for informational instruction only, and attend classes with the consent of the instructor. Auditors receive no credit, and they do not take course examinations. The extent of their classroom participation is at the instructor’s discretion. Auditors are not generally allowed in art studios, laboratory science, mathematics, elementary and intermediate Hawaiian and foreign languages, creative writing, English composition, physical education, communicology and other performance courses, or in classes where they might displace credit students. Audit courses are entered on student transcripts with a grade of L and are subject to regular tuition and fee charges. Audit courses are not counted in determining a student’s enrollment status.
Late Registration
Students whose first registration transaction is on the first day of instruction or later shall be assessed a late registration fee.
Maximum Registration
Undergraduate students who request enrollment in 20 or more credit hours of work in any semester must obtain special approval from their college student academic services office and process their changes during the Change of Registration period after instruction begins. Students may not register for courses in Outreach College, for credit or audit, in excess of the maximum registration allowed by the college/school in which they are enrolled unless given permission for an overload by the college/school.
Enrollment Status
For academic purposes, students may be classified as either part-time or full-time students. A full-time undergraduate carries a minimum of 12 credit hours. Undergraduate students carrying fewer than 12 credits are classified as part-time. Audited courses are not counted in determining the enrollment status of a student.
Change of College Major, Minor and Certificate
Undergraduate Classified students may request a change to their major, minor or certificate by submitting an online form found with the Office of the Registrar or their intended college/school advising office. Changes to a student’s program will be made effective in the current term until the last day to add courses for that term. Requests received after the last day to add courses will be made effective in the subsequent Fall or Spring semester. Students planning to transfer into professional schools should consult the college/school’s advising office for deadlines. Students wishing to enter the College of Education should follow the procedures specific to that college.
Unclassified students who wish to become degree candidates must complete the regular application process in the Office of Admissions.
Changes in Registration
All deadlines for adding courses, partial withdrawal, or complete withdrawal are subject to change. Refer to the Office of the Registrar for procedures and the Academic Calendar for applicable dates.
To Add a Course
Courses may be added until the last day to register/add courses/change grading options.
To Drop a Course (Partial Withdrawal)
A course may be dropped without W notation on the student’s record until the last day to drop courses without a W. Thereafter, a grade of W will be posted. The colleges/schools differ in their policies, but, in general, a course may be dropped until the last day for restricted withdrawals with the consent of the instructor and the approval of the student’s college/school dean.
After the last day for restricted withdrawals, no withdrawals are permitted except for unusual or extenuating circumstances beyond the control of the student. These withdrawals require the consent of the student’s college/school dean, who may consult the instructor.
If students do not officially complete the withdrawal procedure, an F or NC, as appropriate, may be awarded by the instructor in place of a passing grade.
Complete Withdrawal
Students occasionally find, for a wide variety of reasons, that they are unable to complete the semester and need to withdraw completely from the university. Students should note that once school starts, they have incurred a financial obligation to the university. Withdrawing completely from UH Mānoa does not release the student from their financial obligations.
Students who completely withdraw prior to the first day of instruction will have their course enrollment deleted from their permanent record and incur no tuition and fees charges.
Once the semester has begun, a student who completely withdraws from UH Mānoa will have a withdrawal action noted on their records indicating the date of withdrawal.
After the last day to drop courses without a W, students withdrawing completely from UH Mānoa will receive a W grade for each course on their record. Once the final withdrawal deadline has passed, students are not allowed to withdraw except in unusual or extenuating circumstances beyond their control. Withdrawing after the deadline to withdraw requires petitioning for approval from the student’s college/school dean. Students who receive approval will receive a W grade for each course on their record.
To apply for a complete withdrawal, students should contact the student academic services office of their college/school for the process. Complete withdrawal does not release the student from their financial obligations to the university. The refund schedule for withdrawal is noted in both the Tuition, Fees, and Financial Aid section of this Catalog and with the Office of the Registrar.
When withdrawing, a classified undergraduate student may choose to apply for a leave of absence. Leave of absence forms are available through the student academic services office of the student’s college/school and require approval by the college/school dean. Students who do not obtain a leave of absence must apply for readmission by the specified deadline and must be readmitted before they are able to register.
Leave of Absence
A leave of absence allows students to resume studies without applying for readmission and indicates a continuing relationship with UH Mānoa.
Classified undergraduate students may apply at any time, including after the add/drop deadline, for a leave of absence for a specified duration of not more than two semesters. Additional semesters of leave may be granted under extenuating circumstances.
Applications for a leave of absence are available in the student academic services office at the student’s college/school. The date of return from leave must be specified at the time of application. Students should be aware that taking a leave of absence may affect their residency or visa status and eligibility for programs such as financial aid, intercollegiate athletics, etc.
Students who take a leave of absence will continue to be subject to the same core, major, and graduation requirements as were in effect before taking leave. Students returning from a leave return to the same academic standing and with the same academic actions as were in effect the semester before taking leave.
While on leave, students may not be enrolled in another institution at any time; enrollment in another institution automatically invalidates the leave.
Students who do not re-enroll to UH Mānoa at the end of their leave of absence will be considered to have withdrawn without notice. They will be required to apply for readmission to UH Mānoa and will be readmitted to the same academic standing and with the same academic actions as were in effect the semester before taking leave. Note, however, that they will be subject to the newer core, major, and graduation requirements in effect at the time of readmission.
Participation Verification (No Show)
Students are expected to attend and participate in the courses for which they are registered. The University of Hawaiʻi is required, by federal regulation, to verify the participation of students in their classes. According to Executive Policy 7.209, students who fail to establish attendance by the late registration period will be administratively dropped from their class. Students may also be dropped from other classes that are dependent on the class where they failed to establish attendance (i.e. co-requisite or future class where the dropped class meets the prerequisite requirement). Students who are administratively dropped from a course will have their financial aid award and veterans educational benefits recalculated accordingly.
Retroactive Withdrawals
Retroactive withdrawals are partial or complete course withdrawals processed after the semester has ended. UH Mānoa is obligated to insure the integrity of the transcript as an historical document, which must reflect the actual history of a student’s experience at UH Mānoa. Because of this, the student who is requesting a retroactive withdrawal will need to present a convincing case and provide relevant documentation that supports the existence of circumstances beyond their control that prevented them from initiating the withdrawal request in a timely manner. Any request submitted two or more years after the course ended will not be reviewed. Should a retroactive withdrawal be approved, the action will result in the grade being changed to a W. Tuition refunds will not be considered and any academic action applied for that semester will remain on the student’s record.
If you were a financial aid recipient during the semester in which you are seeking a withdrawal, be sure to check with Financial Aid Services to determine whether this will result in a financial obligation or future ineligibility for financial aid.
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